ICMI 2008, Panorama Hotel, Chania, Crete, Greece, October 20 - 22, 2008

Instructions for Presenters

Oral Presentation

The time slot for an oral presentation is 20 minutes, including discussion. Your talk should therefore not exceed 15 minutes, allowing 4 minutes for questions/answers, and 1 minute to switch over to the next speaker. The room for oral presentations will be equipped with a laptop or PC running Windows XP. Microsoft PowerPoint and Acrobat Reader will be available on the machine.

Except for special circumstances, you will not be allowed to use your own laptop to present your talk. You must upload your presentation onto the server beforehand. The workshop staff must have your presentation on the server no later than the beginning of the oral session that precedes the oral session including your presentation. Oral paper presenters are strongly encouraged to upload their presentations well in advance of these deadlines. You are encouraged to do so using a USB memory stick. You will be also able to (and should) confirm that your presentation will be properly displayed by the equipment in the lecture hall at that time.

Please contact your session chairperson 20 minutes before the start of your oral session in the room where the session takes place.

Poster Presentation

Poster presenters are provided with a poster board which size is 2m wide by 1m high . Your poster is not allowed to exceed this size. The poster board will easily fit an A0 side poster in landscape orientation. Double-stick tape is also provided on site.

Here are some guidelines on poster preparation:

  • The title of your poster should appear at the top in capital letters about 25mm (1 inch) high. Below the title, put the author(s) name(s) and affiliation(s).
  • Carefully prepare your poster well in advance of the conference. There will be no time or materials available for last-minute preparations at the conference.
  • Use color for highlighting and to make your poster attractive.
  • Use pictures, diagrams, figures, etc., rather than only text wherever possible.
  • The smallest text on your poster should be at least 9mm (3/8 inch) high, and the important points should be in a larger size.
  • Make your poster as self-explanatory as possible. This will save you time to use for discussions and questions.
  • At the conference please remember to put up the poster during the lunch break or, in any case, at least 10' before the poster session starts.

    Teaser Session

    There is a "Teaser Session" in each day of the conference program. All of presenters of poster and demos are requested to make a brief presentation of your studies in within one minute. The instructions are described below. Presentations will proceed in the same order as the program list (see Technical Program) Please line up in advance, in that order, before the Teaser Session starts. Each presenter can use only one slide and one minute. After 60 seconds, the next presenter's slide will appear automatically. Your slide should be prepared using the following format, please email it to (iosife@telecom.tuc.gr) before October 16th.

    • The slide must be prepared in PowerPoint 2003 (or earlier) format. It will be displayed using Windows PowerPoint 2003.
    • The slide should be include your presentations' title, authors' names and explain your studies in brief.
    • Please use only standard Western fonts such as Arial or Times New Roman. If you prefer to use other non-standard fonts, please embed them as images.
    • The number of slide should be only one page and the file size should not exceed 2MB. Any additional materials such as videos and animation effects are not allowed.
    • The file name should be "first_author_surname.ppt"

    Please follow these regulations to avoid schedule problems, and feel free to ask us if you have any questions.

    Demo Submission

    A 1-2 page camera-ready description of the demonstration is required. Proposals for demonstrations must be submitted by e-mail to the demo chair. Demo description(s) must be in PDF format, according to ACM publication format . The deadline for demo submissions is on Aug 1, 2008. If you have additional material (video etc.) that can help your demonstration understood, contact the demo chair. Submitted demo proposals are reviewed by reviewers assigned by the organizing committee. Please note that the accepted description will be sent to the publisher.

    Please email your submission to the Demo Session directly to the demo chair at jocke AT speech.kth.se

    If there are any questions, please contact demo chair.

    Authors Kit

    Submitted abstracts, papers and demo proposals should conform to the ACM publication format. For templates and examples follow the link: http://www.acm.org/sigs/pubs/proceed/template.html .

    Online Submission

    For abstract and paper submission use the conference submission website. First initiate a new submission in order to submit the abstract then use that submission number to later submit the full 4- or 8-page paper materials (by May 23, 2008 -- extended deadline). Demo submissions should be emailed directly to the demo chair by (by Aug 1, 2008).

    If there are any problems with the submission website, please contact one of the program chairs .

    Paper Information

    There are two different submission categories: regular paper and short paper. The page limit is 8 pages for regular papers and 4 pages for short papers. Submitted papers should conform to the ACM publication format.

    There will be a mixture of oral presentations and poster presentations at the conference. Both are considered as having equal status in the conference and in the proceedings - posters are not considered as "second class" acceptances. The decision of a poster or an oral presentation will be made by the program committee. The reviewing will be double blind, so submissions should be anonymous: do not include the authors' names or affiliations in the paper or any clearly identifiable information. It is appropriate to cite past work of the authors if these citations are treated like any other (e.g., "Smith [5] approached this problem by....") - omit references only if it would be obviously identifying the authors. [Note: if a non-anonymous paper has already been submitted, please re-submit with the identifying information removed.]

    Abstract Submission

    An abstract for each paper (regular or short) must be submitted before submiting the full paper; these are not reviewed directly, but used to make the reviewing process more efficient once the full submissions are received.

    Paper Submission

    Papers must be submitted in PDF format by May 23, 2008. Submissions must conform to ACM publication format . The results described in the submission must not be under consideration for publication elsewhere.

    Doctoral Spotlight

    Doctoral Student Travel Support and Spotlight Session. Funds are expected from NSF to support participation of doctoral candidates at ICMI 2008, and a spotlight session is planned to showcase ongoing thesis work. Students interested in travel support can submit a short or long paper as specified above.

    Last modified: Sep 22 2008